Sponsorship Agreement Form

15th Symposium on Joint Preserving and Minimally Invasive Surgery of the Hip

HIP Instability: A Consensus Meeting

June 5-7th , 2025

Québec City, Canada

An invoice will be sent to you via email within 5 business days of completing this form.

TERMS AND CONDITIONS
As a sponsor of this educational event, we are responsible to review and comply with the ethics and policies identified by the University of Ottawa, Office of Continuing Professional Development and National Standards. For more information please the CPD Policies Website. 

We understand by submitting this agreement to the Office of Continuing Professional Development, University of Ottawa, that we are contractually obligated to guarantee payment prior to the conference dates. By signing this agreement, we are responsible for the amount of our selected sponsorship in exchange for the opportunities listed in the conference invitation letter.  We understand that we cannot forfeit on our support once this agreement is signed. A signed agreement and payment must be received before the conference in order to ensure that name badges are ready for your company. All sponsors and exhibitors must agree to the terms and conditions, as well as the exhibit display guidelines. 

GUIDELINES WITH REGARD TO EXHIBIT DISPLAYS AT THE UNIVERSITY OF OTTAWA CPD EDUCATION PROGRAMS
1) Product specific information can be provided with official indication and PAAB approval.
2) Non-Product specific information can be provided if the information is accurate educational information such as guidelines, dosing cards, Rx info. There should NOT be anecdotal information or off label promotional information.
3) Demonstration devices and apparatus (i.e. inhalers, glucose monitors) without product may be displayed. No product or placebo may be used in devices.
4) Baby and Supplemental feeding products will not be allowed.
5) No proprietary or over the counter items will be allowed. This will include pain medications, anti-histamines, mouthwash products etc. If you are not sure please check before the program.
6) Gift items of any sort (including candy, food or drinks) are not allowed.
7) Computer display screens without audio displaying educational information with official indication and PAAB approved may be displayed.
8) Product or Company marketing screens are allowed but shouldn’t go beyond allotted table space.
9) Registrants will be encouraged by the event organizers to visit the exhibit booths. It is expected that Exhibitors remain at their booth during the refreshments breaks and do not actively engage in promotion of their company or product at any other time during the program.